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ProCard Policy and Process Improvement
Focusing on strengthening internal controls and encouraging good stewardship of the university’s finances through procurement.

Maintaining Transparency

ProCard is a powerful tool. At UT Austin, it disperses the authority for the procurement of goods and services. Participation in the university’s ProCard program is a privilege that carries many responsibilities. All university policies and procedures related to the program, including the accounting for such expenses, must be followed.

But, even with policies and procedures in place, the university’s ProCard program is administered in various ways and diverse levels of internal controls within colleges, schools, and units (CSUs) which can possibly lead to misuse and abuse. Thus, the ProCard Policy and Process Improvement project was initiated in Fall 2018 by the Office of the Senior Vice President and Chief Financial Officer to conduct a deep review of the program’s efficiency and effectiveness, as well as the exploration of internal controls.

With an emphasis on maintaining high service levels, the initiative will seek to reinforce ProCards are university property, even though issued to an individual, and may never be used to make certain (i.e., personal, etc.) purchases. And, the ProCard Policy and Process Improvement project will provide recommendations to be eventually implemented into university policies.

Throughout this project, our work will be transparent as we seek improvement. Stay informed with the latest updates outlined in this space throughout Spring 2019.